Created
September 13, 2018 20:30
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Google Script to send out volunteer notifications using this spreadsheet: https://docs.google.com/spreadsheets/d/1nw1z3AXUhXaB-zY-e-nBvGdA0P4a4LRzhY6f5_pQ8HA/edit#gid=0
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function sendEmails() { | |
//Get the active spreadsheet file (the one you've opened) | |
var ss = SpreadsheetApp.getActiveSpreadsheet(); | |
//Get the active sheet, and the cells you've highlighted in it | |
var dataSheet = ss.getActiveSheet(); | |
var dataSelection = ss.getSelection(); | |
var dataRange = dataSelection.getActiveRange(); | |
//Get the template text from the sheet named "Copy". This script expects... | |
var templateSheet = ss.getSheetByName("Copy"); | |
var emailTemplate = templateSheet.getRange('B3').getValue(); // the email text in B3 | |
var subjectTemplate = templateSheet.getRange('B2').getValue(); // the subject line in B2 | |
var senderName = templateSheet.getRange('B4').getValue(); // the sender name in B4 | |
var bcc = templateSheet.getRange('B5').getValue(); //the BCC address in B5 | |
//use the Google-provided getRowsData function to take each row of data and break it up in to columns, named with the column header | |
var objects = getRowsData(dataSheet, dataRange,2); // the "2" here tells the function that the column header is in row 2. | |
//for each row of data (each volunteer selected), do the following: | |
for (var i = 0; i < objects.length; i++){ | |
var rowData = objects[i]; | |
var emailText = fillInTemplateFromObject(emailTemplate, rowData); //Merge in the data for the email text | |
var emailSubject = fillInTemplateFromObject(subjectTemplate, rowData); //Merge in the data for the subject line | |
//Pack up the data in to the format that Google needs to send by GMail | |
var email = { | |
'to': rowData.email, | |
'subject': emailSubject, | |
'body': emailText, | |
'name': senderName | |
} | |
if(bcc){ | |
email.bcc = bcc; | |
} | |
//send the email! | |
MailApp.sendEmail(email); | |
} | |
} | |
// Adapted from the Google version just to have more accurate variable names | |
function fillInTemplateFromObject(template, data){ | |
// start with the template | |
var copy = template; | |
//find all the mail-merge target in the template | |
var templateVars = template.match(/\$\{\"[^\"]+\"\}/g); | |
//for every mail-merge target found: | |
for (var i = 0; i < templateVars.length; ++i){ | |
//set the value of the mail-merge target from the data | |
var variableData = data[normalizeHeader(templateVars[i])]; | |
//update the template with the data for the target | |
copy = copy.replace(templateVars[i], variableData || '' ); | |
} | |
//send the personalized copy back | |
return copy; | |
} | |
////////////////////////////////////////////////////////////////////////////////////////// | |
// | |
// The code below is reused from the 'Reading Spreadsheet data using JavaScript Objects' | |
// tutorial. - https://developers.google.com/apps-script/articles/mail_merge | |
// | |
////////////////////////////////////////////////////////////////////////////////////////// | |
// getRowsData iterates row by row in the input range and returns an array of objects. | |
// Each object contains all the data for a given row, indexed by its normalized column name. | |
// Arguments: | |
// - sheet: the sheet object that contains the data to be processed | |
// - range: the exact range of cells where the data is stored | |
// - columnHeadersRowIndex: specifies the row number where the column names are stored. | |
// This argument is optional and it defaults to the row immediately above range; | |
// Returns an Array of objects. | |
function getRowsData(sheet, range, columnHeadersRowIndex) { | |
columnHeadersRowIndex = columnHeadersRowIndex || range.getRowIndex() - 1; | |
var numColumns = range.getEndColumn() - range.getColumn() + 1; | |
var headersRange = sheet.getRange(columnHeadersRowIndex, range.getColumn(), 1, numColumns); | |
var headers = headersRange.getValues()[0]; | |
return getObjects(range.getValues(), normalizeHeaders(headers)); | |
} | |
// For every row of data in data, generates an object that contains the data. Names of | |
// object fields are defined in keys. | |
// Arguments: | |
// - data: JavaScript 2d array | |
// - keys: Array of Strings that define the property names for the objects to create | |
function getObjects(data, keys) { | |
var objects = []; | |
for (var i = 0; i < data.length; ++i) { | |
var object = {}; | |
var hasData = false; | |
for (var j = 0; j < data[i].length; ++j) { | |
var cellData = data[i][j]; | |
if (isCellEmpty(cellData)) { | |
continue; | |
} | |
object[keys[j]] = cellData; | |
hasData = true; | |
} | |
if (hasData) { | |
objects.push(object); | |
} | |
} | |
return objects; | |
} | |
// Returns an Array of normalized Strings. | |
// Arguments: | |
// - headers: Array of Strings to normalize | |
function normalizeHeaders(headers) { | |
var keys = []; | |
for (var i = 0; i < headers.length; ++i) { | |
var key = normalizeHeader(headers[i]); | |
if (key.length > 0) { | |
keys.push(key); | |
} | |
} | |
return keys; | |
} | |
// Normalizes a string, by removing all alphanumeric characters and using mixed case | |
// to separate words. The output will always start with a lower case letter. | |
// This function is designed to produce JavaScript object property names. | |
// Arguments: | |
// - header: string to normalize | |
// Examples: | |
// "First Name" -> "firstName" | |
// "Market Cap (millions) -> "marketCapMillions | |
// "1 number at the beginning is ignored" -> "numberAtTheBeginningIsIgnored" | |
function normalizeHeader(header) { | |
var key = ""; | |
var upperCase = false; | |
for (var i = 0; i < header.length; ++i) { | |
var letter = header[i]; | |
if (letter == " " && key.length > 0) { | |
upperCase = true; | |
continue; | |
} | |
if (!isAlnum(letter)) { | |
continue; | |
} | |
if (key.length == 0 && isDigit(letter)) { | |
continue; // first character must be a letter | |
} | |
if (upperCase) { | |
upperCase = false; | |
key += letter.toUpperCase(); | |
} else { | |
key += letter.toLowerCase(); | |
} | |
} | |
return key; | |
} | |
// Returns true if the cell where cellData was read from is empty. | |
// Arguments: | |
// - cellData: string | |
function isCellEmpty(cellData) { | |
return typeof(cellData) == "string" && cellData == ""; | |
} | |
// Returns true if the character char is alphabetical, false otherwise. | |
function isAlnum(char) { | |
return char >= 'A' && char <= 'Z' || | |
char >= 'a' && char <= 'z' || | |
isDigit(char); | |
} | |
// Returns true if the character char is a digit, false otherwise. | |
function isDigit(char) { | |
return char >= '0' && char <= '9'; | |
} |
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